Name of association: The association shall be known as The Bury Theatre Workshop (BTW)
Aims and objectives of the association is the promotion and performing of dramatic arts.
Mission statement We will provide actors and play directors with the opportunity to express their creativity and improve their theatre skills. We will do this through the performance of plays in which we will strive to achieve the highest possible standards for the entertainment and stimulation of our audiences.
We welcome all, young (16+) and old, total beginners and experienced thespians. Our watchwords are inclusiveness and encouragement.
Membership of the association: Membership of the association is open to anyone over the age of 16 years. No upper age limit.
Membership Fees: All adult members will be required to pay an annual subscription fee. The fee becomes payable on joining and thereafter on the 1st June.
Only fully paid up members will be able to vote at the Annual General Meeting or at any other general or extraordinary meeting. The membership fee will be determined at the Annual General Meeting and will come into effect from the date of that meeting.
Officers and Committee:
At the Annual General Meeting, members present will elect the following officers to the Management Committee for a term of 2 years; Chair, Vice Chair, Secretary Treasurer Membership Secretary 6 other members
Half of the Management Committee members will be designated to stand down for re election each year starting in 2013.
The Management Committee will be responsible for the total management of the organisation and the deployment of its resources:
Appointing members of the Artistic Committee
Approving the budget and consequent expenditure for each production
Producing a programme of productions; allocating dates and venues for each
Approving workshop events and facilitators: allocating dates and venues
Appointing a stage manager for each production
8. Artistic Committee
The Artistic Committee will meet on an ad hoc basis as required by the Management Committee. A chair will be appointed from the membership of the Management Committee.
The Artistic Committee will comprise 2 further Management Committee members up to two BTW members that are not members of the Management Committee
The role of the Artistic Committee is:
To select plays
To appoint directors
To organise auditions
To cast plays
The committee will produce from each meeting, brief written minutes to record the plays considered and their decisions as to those selected. They will record also the details of the directors whom they appoint. The minutes will be reported to the Administrative Committee as soon as possible.
Casting Plays
Casting decisions will be by a majority vote of the Casting Team comprising, the Director, plus at least 2 other members of the committee.
At the beginning of each meeting members must declare if they have any personal or other interest that could bias their opinions on any items under consideration; and if appropriate in the opinion of the other members, to disengage from the decision making of the item.
Members of the committee may be substituted by other members of the AC to ensure a quorum.
Duties of the Chairman
To convene and conduct meetings of the Management Committee.
To take decisions affecting the business of the association between meetings of the committees; reporting and explaining any such decisions made, for approval at subsequent committee meetings.
Duties of the Secretary (TBA)
Duties of the Treasurer:
The Treasurer will be responsible for handling the funds of the association and will produce and present the accounts of the BTW at the Annual General Meeting. The Treasurer will be responsible for the accounts to be independently audited and will report to the Management Committee regularly regarding balances held. There will be a maximum of three signatories only: Chair, Treasurer and Secretary.
Duties of Directors
All directors will be appointed by a majority decision of the Artistic Committee.
Directors will be responsible to the Management Committee for securing all resources to create a successful production which must include:
selecting a cast as a member of the casting team
producing a budget for the AC approval
producing a rehearsal schedule and directing rehearsals
appointing a Production Secretary
Duties of the Production Secretary (TBA)
Duties of the Stage Manager
The Stage Manager will be appointed by and responsible to the Management Committee for :
managing the stage production team
securing all required physical resources
technical operation of the physical resources during rehearsals and final stage production
delivery of physical resources to rehearsal and performance venues
Annual General Meeting The Annual General Meeting will be held on the first Monday of July. In the event of this not being practicable, then the meeting will be convened as closely as possible to that date. Written notice and an agenda for the meeting will be circulated to members at least a month in advance by the secretary.
Amendments to the Constitution will be voted upon and agreed by a simple majority at the AGM.
Other General Meetings In addition to the AGM, the Committee may arrange other general meetings if appropriate.
They must give all members one month’s notice of the date of the meeting. Members may call for a general meeting of the association provided a requisition is signed by at least five members and is presented to the Secretary. The Secretary, in consultation with the Chair will then convene a meeting within four weeks of the date when the requisition was received, giving all members at least a month’s notice of the date and venue.
Quorums The quorum for the Management Committee meeting will be 5. For the Annual General Meeting or any other general meeting the quorum will be 10 or 25% of paid up members, whichever is less.
Absence of Chair: In the absence of Chair, the Vice Chair will chair the meeting of the Management Committee. In the absence of both, members will elect a Chair for the meeting.
Chair – Casting Vote: At all Committee or general meetings, the Chair shall have both a deliberative and in the event of an equality of votes, a casting vote.
Dissolution of Society* If the Management Committee decides that it is necessary or advisable to dissolve the Society it shall call a meeting of all members of the Society, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting, the Management Committee shall have power to realise any assets held by or on behalf of the Society. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the Society as the members of the Society may determine or failing that shall be applied for some other charitable purpose. [A copy of the statement of accounts, or account or statement, for the final accounting period of the Society must be sent to the Charity Commission if appropriate.]
THE CONSTITUTION WAS AGREED AND VOTED UPON AS AT THE AGM IN JULY 2015
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